Open Positions for Project Managers

C-IN Team | November 02, 2015
Open Positions for Project Managers

As key role player in Operations team, Project manager is responsible for all preparative, executive and post-event organisational project activities. The role includes coordination of all project elements leading to successful realization of the project developed by the Business developer.  

A project is understood as:

  • Association meeting where C-IN acts as PCO, DMC or corePCO
  • Corporate meeting or event
  • Special event (show, exhibition etc.)
  • Incentive trip

Job description:

Project manager in Operations team

Responsible mainly for:

  • Project budgeting – take over starting budget from business development and update it accordingly as the project is progressing.          
  • Maintain contact with project vendors – negotiations of best achievable conditions.          
  • Presenting of contracts to company signatories. Permanently supervise contractual conditions are followed. Revision of supplier invoices accuracy.          
  • Hold internal and external communication as described below.           
  • Financial planning – permanent control over the project cash flow (revenues, receivables, payables)           
  • Cooperation with supportive departments (registration, scientific programme, finance)          
  • Cooperation with supportive staff (IT, Sponsorship and Exhibition)           
  • Monitoring and checking and approval of all information published in different printed and electronic media (first announcement, second announcement, poster, website, electronic mailings, etc). Project manager is final editor of all printed and electronic materials.          
  • Social programme – suggesting to client different social programme options including but not limited to venue search, catering, decoration, entertainment, transportation etc.          
  • Final project reconciliation – preparing and presenting final budget to the client.          
  • Final report – prepare final report in line with agreed template.                                 

External project communication:           

  • With client as of project is handed over to Operations – presenting offers, budget updates, graphic proposals, results of project departments work, final reconciliation.           
  • With all suppliers.          
  • With local governance/policy makers – on project support if applies.        

Internal project communication:

  • With registration department on registration process setup, permanent update of registration numbers, final reporting. 
  • With Scientific programme department on abstract submission process, permanent update of abstract or any other scientific content, speaker management.          
  • With IT manager on all IT elements of the project ie. Printed and electronic media, graphic works, abstract evaluation process, registration process.           
  • With Sponsorship manager on industry income and performance of services to sponsors and exhibitors.          
  • With Finance department on financial health of the project – invoicing, receivables.  
  • Reporting to Director of Operations.  

Qualifications and skills:         

  • 2+ years of experience in the meeting industry on similar position (PCO, event agency etc)         
  • Client orientation          
  • Business drive          
  • Excellent written/verbal communication and negotiations skills          
  • Accuracy and Target orientation          
  • Willingness to work as project flow requires (flexibility)          
  • Willingness to travel for project preparations and deliveries across Europe          
  • Fluent in English - written and spoken          
  • Proficiency in Microsoft based office tools (Outlook, Word, Excel, PowerPoint)          
  • Driving license category B is an advantage

Candidates should be sending their CV and motivation letter to: 
Tomas Maxa, Director of Operations, tomas.maxa@c-in.eu

 

Read also

The sport-charity happening TERIBEAR moves Prague was a great success

Business News | October 10, 2019

This year's fifth round of the charity run was the longest-running event of this year for C-IN and broke all records.

The 39th ESSO European Congress will be held in Rotterdam, Netherlands, in October.

Business News | October 07, 2019

The European Society of Surgical Oncology was founded in 1981 to actively support young and experienced surgeons in the development of science and practice in surgical oncology. 

Conference on Advanced Laser Technologies in Prague

Business News | September 17, 2019

On Sunday, September 15th, the International Conference Advanced Laser Technologies (ALT19) began in Prague's Hotel Olšanka.

The annual meeting of the European Society for Dermatological Research will take place in Bordeaux

Business News | September 17, 2019

The capital of wine, as Bordeaux is called, will turn into a center of dermatological research in the upcoming days. At the meeting of the European Society for Dermatological Research (ESDR), which will start in the southwest of France on Wednesday, 18th of September, European leaders from the field will be present and the busy schedule promises interesting discussions on a number of current topics.

C-IN goes to Namibia for the International Confederation of Midwives regional congress

Business News | September 11, 2019

C-IN has traveled to Namibia, where the International Confederation of Midwives regional congress is being held from the 12-14th of September. This marks the first event in the history of C-IN to take place on the African continent.

International Society for Forensic Genetics

Business News | September 09, 2019

An event that will greatly excite fans of forensic genetics is in Prague

Latest news

The sport-charity happening TERIBEAR moves Prague was a great success

This year's fifth round of the charity run was the longest-running event of this year for C-IN and broke all records.

The 39th ESSO European Congress will be held in Rotterdam, Netherlands, in October.

The European Society of Surgical Oncology was founded in 1981 to actively support young and experienced surgeons in the development of science and practice in surgical oncology. 

Conference on Advanced Laser Technologies in Prague

On Sunday, September 15th, the International Conference Advanced Laser Technologies (ALT19) began in Prague's Hotel Olšanka.

The annual meeting of the European Society for Dermatological Research will take place in Bordeaux

The capital of wine, as Bordeaux is called, will turn into a center of dermatological research in the upcoming days. At the meeting of the European Society for Dermatological Research (ESDR), which will start in the southwest of France on Wednesday, 18th of September, European leaders from the field will be present and the busy schedule promises interesting discussions on a number of current topics.

Contacts

CZECH-IN s.r.o.
5. kvetna 65
140 21 Prague 4
Czech Republic
phone: +420 261 174 301
fax: +420 261 174 307
e-mail: info@c-in.eu
Privacy Policy
Show on map
Show in streetview
Show in officeview
Loading data ...